You can add email addresses to the “To” or “Cc” fields in a standard email message, and you can do a similar action in HelpDesk. Reach multiple recipients with your message by adding them to the loop. This way, every person related to the case can stay on top of things and be informed.
To be clear, the “People in the loop” field isn’t the same as the “Cc” field in your inbox. In standard email messages, you can see multiple email addresses in the “To” and “Cc” fields, but in HelpDesk, messages are sent separately to each recipient included in the ticket. This allows you to choose whether to show or hide an email address that belongs to an agent or follower involved in a customer case.
To add more message recipients, click on the “+Add more people” button.
Next, insert the email address in the field.
If you want to add multiple email addresses, use the “+Add another” button. Here, you can add up to 20 email addresses.
When you’re ready, click the “Save” button.
As you can see, a new person has been added to the “People in the loop” field. You can edit this list at any time using the “Edit” button.
All email addresses added to the “People in the loop” field actively participate in the exchange of messages and can see the content of the entire message. They’re also free to reply to the ticket.
To ensure that recipients can see every person added to the message, you should first adjust your email template. If your email template is set up correctly, all people added to the loop will see other recipients, the subsequent messages, and the ticket history.
You can also use an API to set the “People in the loop” field when adding a new ticket or modifying an existing one.