HelpDesk reports

Aneta Szotek
3 min read
updated: Sep 12, 2019

The “Reports” section gives you an overview of your customer support performance. You can check your average response time, ticket rating, the volume of tickets you receive, ticket sources, and many more.

In HelpDesk, there are 5 main types of reports:

  • Last 7 days
  • New tickets
  • Ticket satisfaction
  • First response time
  • Solved and closed

Last 7 days

This section displays a summary of the last 7 days of your ticket activity. It shows you everything you should know about new tickets you received in the past week. You can check the following details: how many tickets you received, how many of them were solved or closed, what the average response time is, and how well the ticket responses were rated.

Last 7 Days report in HelpDesk

New tickets

In this section, you’ll find three detailed reports. For each report chart, there’s a breakdown at the bottom.

Take a look at the “New tickets” chart to investigate how many tickets you received in a given time frame.

New Tickets report in HelpDesk

The “Ticket sources” section shows you how many tickets were created manually and how many were received as emails.

Ticket sources report in HelpDesk

The “New tickets heatmap” is a tool that can help you predict how many tickets you’ll receive and how many agents you’ll need to answer them in the future. It gives you a graphical summary of the peak times when you receive more tickets than usual.

New tickets heatmap report in HelpDesk

Ticket satisfaction

The “Ticket satisfaction” report gives you an overview of the ticket rating provided by your customers.

Ticket satisfaction report in HelpDesk

First response time

This report is designed to show you how fast your customer gets a response to their question. The results are based on two elements: “time to assign to agent” and “time to respond”. You can see how much time it takes for your team to respond to a ticket.

First response time report in HelpDesk

Solved and closed

This report displays the number of solved and closed tickets. You can see how it relates to all the tickets you received. The chart also shows you data segmented by day.

Solved and closed tickets report

Reports are available only in the desktop view. All tickets marked as SPAM are excluded from the reports.
Reports are available only in the desktop view. All tickets marked as SPAM are excluded from the reports.

Reports export

The admin role allows you to generate a report and send it over to the designated email. If you want to do that, go to the Reports section and find the category “Generate report".

To get the report, you have to choose from the following date ranges:

  • yesterday,
  • last 7 days,
  • last month,
  • custom period.

Data range in reports export

Then, add the email address to which the report will be sent. You can add one or more email addresses at your discretion.

Click on the “Send report” button. After that, a link to the generated report will be sent to a specified email address. Through the link, you can download a CSV format file of your document.

Generate reports section in the HelpDesk app

Generating a report may take several minutes, taking into account the amount of data to be processed.
Generating a report may take several minutes, taking into account the amount of data to be processed.

Generate report feature is available in Team and Enterprise plans.

Reports overview - video

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