HelpDesk settings

Aneta Szotek
2 min read
updated: Jul 1, 2019

In settings, you can manage your mailboxes, tags, canned responses, and email notifications. If you are an admin, you can change these settings for all the agents that are added to your HelpDesk license.

Mailboxes

Email forwarding

If you already have a support address, you can forward your emails to HelpDesk and see the benefits of having your entire communication in one place.

In this section, you’ll find the forwarding instructions. The general rule is to add your HelpDesk address in your current email provider’s settings. However, the exact steps are different based on the email provider that you use. Go to our step-by-step tutorials for different email providers to learn more.

Also, in this section you’ll find your unique HelpDesk address that is assigned to your account. You can use it for setting up forwarding to HelpDesk.

Forwarding settings in HelpDesk

Default mailbox

If you don’t have a customer support yet, or if you want to test your HelpDesk, you can send an email to this mailbox. This address is fully customizable, you can always delete it and choose a new one.

Default Mailbox in HelpDesk Settings

Company name

This is the name that the recipients of your message will see it the “From” field. You can change this name anytime.

Comapny name in HelpDesk settings

Tags

In this section you can create, delete, and manage tags. You can see all the tags created for your license by all the agents. Learn more about tags.

Tags in HelpDesk settings

Canned responses

Canned responses are pre-made answers to your customers’ messages. You can add, edit, or remove canned responses for your teams in this section. Read this article to learn more about canned responses.

Canned responses in HelpDesk settings

Email notifications

In this section, you can customize notification preferences for your HelpDesk licence (i.e. for all the agents).

By default, HelpDesk will send you a notification email when a ticket arrives or when you’ve been assigned to a new team.

You’ll receive notifications when:

  • a ticket or a new response from your client arrives (“New messages”)
  • you’ve been assigned to a new team (“New team assigned”)
  • there has been a change in a ticket you’re assigned to

Also, your customer can receive a notification when you create a ticket (“New ticket confirmation”).

To change your notification settings, check/uncheck the boxes next to the preferences in the notifications settings.

Email notifications in HelpDesk

Attention: Every agent can enable/disable notifications for their own account. Read this article about agents to learn more.

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