After setting up the Out of Office message, you can remove the unpolite guessing whether you’re available or not. You can tell your recipients why your response will be delayed and how long it’ll take. You can also add other instructions for the recipient to follow during your absence.
There are several events worth preparing Out of Office messages for, e.g., when you’re on sick leave, or when you’re ready to head out for a public holiday or a business trip. You don’t have to plan your autoresponder email message from scratch, as I have prepared some of them just for you. Copy & paste one of these out-of-office messages to quickly take it off your head.
When you’re in poor health, it’s obvious that you won’t check out your emails but lie down and regenerate. At such moments, use this Out of Office message template for sick leave.
Dear Sender, Unfortunately, I'm out sick, so the response to your email may be slightly delayed. I'm not available from [the time your absence starts] until [the time your absence finishes]. Thank you for your understanding. For urgent matters, please contact [name, surname, email of a contact person]. Sincerely, [Your name]
Some important events cannot be missed during the year, such as Thanksgiving, Christmas, or Easter. If you want to have a peaceful holiday, keep this Out of office message public holiday for later.
Dear Sir or Madam, Thank you for contacting me. I'm heading off for the [the name of the national holiday], and I'm out of the office until [the time your absence finishes]. If you have an urgent matter, do not hesitate to contact [name, surname, email of a contact person]. I wish you and your family a wonderful holiday. Best regards, [Your name]
Are you planning an annual leave? Good for you! Don’t worry about the transparency of your situation. Schedule the Out of Office message for annual leave in your inbox, and had a peaceful year out.
Hello, Thank you for your message. I'm on annual leave from [the time your absence starts] to [the time your absence finishes], and I won't be able to check my inbox regularly until I return. I kindly promise to answer your email as soon as I get back. If you need immediate assistance, please contact [name, surname, email of a contact person]. Thank you for your time, [Your name]
When an important business meeting is coming up, you need to stay focused, but constantly incoming emails can distract you. Schedule a message Out of Office message for a business trip to achieve your goal and success.
Hi there, I'm out of your reach from [the time your absence starts] until [the time your absence finishes] as I'm on a business trip. If your case requires immediate assistance, please contact [name, surname, email of a contact person]. Thank you for your patience. Kind regards, [Your name]
Vacation is a must if you want to unplug and recharge. Make the most of your free time and plan an Out of Office message for a vacation in advance.
Greetings, Thank you for your email. I can't answer your message personally as I'm on the move with the limited access to my inbox. I'll be away from [the time your absence starts] until [the time your absence finishes]. In case of an urgent matter, please contact [name, surname, email of a contact person]. Warm regards, [Your name]
Expect the unexpected and always have an Out of Office message up your sleeve. Keep the Out of Office message as personal as your daily emails and share valuable information you feel comfortable with. The aim is to inform and be transparent to your recipients and alleviate the stress of returning to work after your time off.
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